Pay information is located in your assignment letter. If you have questions about your letter, please be in touch with your program contact.
If this is your first time teaching at SP2, or if you have not taught recently, you must complete the required payroll forms and return them to SP2 with your signed assignment letter. These forms include a W-4, an Employee Information Form, and a Voluntary Self-Identification Form. In addition to completing these forms, please complete an I-9.
In order to complete the process, you must also verify your identity in person with a member of the Finance department by showing a passport or two forms of government-issued ID, as indicated in the I-9.
You cannot be entered into the University payroll system until these steps have been completed.
You will not be paid until you have completed all of the necessary paperwork. The University of Pennsylvania offers two choices for receiving your pay: Direct Deposit or the ADP TotalPay® Card. Regardless of which option you ultimately choose, all new hires will receive an ADP TotalPay® Card in the mail once their information has been submitted to Human Resources and verified by the SP2 Finance Department. The payment card will be sent directly to your home address in an unmarked envelope and may, on first glance, appear to be a credit card offer. If you do not enroll in Direct Deposit, your pay will be automatically entered onto the TotalPay® Card every payday.
Once you have created your PennKey, you may choose to sign up for Direct Deposit at any time to have your pay deposited directly into your personal bank account on paydays. To sign up for Direct Deposit, go to the U@Penn portal and click on “Enroll in Direct Deposit” located under the “Payroll and Tax” heading. Instructors who have taught recently and were enrolled in Direct Deposit the last time they taught should continue to receive their pay through Direct Deposit without having to re-enroll in it. If you have any questions about Direct Deposit and the ADP TotalPay® Card, or payroll in general, please contact firstname.lastname@example.org. For more information on these options, please visit this website.
Questions about Pay
You may confirm that you have been paid by logging onto the U@Penn portal and clicking the My Pay link. You will be able to view all of your pay stubs, including all federal and state tax deductions.
Your assignment letter details your pay schedule for the term in which you are teaching. Generally speaking, semester-long courses are paid over four months (September – December or January – April). Pay day is the last business day of the month. Instructors who are teaching module courses that don’t meet for an entire term should refer to their assignment letter for their pay schedule.
If you find that you have not received your pay according to the schedule indicated on your contract letter, please inform your academic program contact as soon as possible so that this problem can be resolved.